Policy Objective

The objective of this policy is to achieve a coordinated, consistent and accurate approach for communicating internally and externally, and to ensure that communications are made and approved by the appropriate authority to ensure Encyclis’ integrity and reputation is maintained.

Communication Process

Encyclis shall ensure, through a framework of internal processes, that communications are accurate, consistent, timely and well-managed. Communications will reflect Encyclis’ vision, values and corporate strategy in order to enhance stakeholder accountability whilst protecting Encyclis’ integrity and reputation; the ultimate decision on any communications sits with the CEO.

Internal Communications

Internal corporate communications are managed by the Sustainability, Policy and Communications function to promote a shared understanding of Encycis’ vision, values, corporate strategy and company objectives. The Grid is  the central online portal where internal communications are shared with employees.

All personnel are responsible for notifying the European Communications Manager of any matters which may potentially impact on Encyclis’ integrity and reputation.

External Communications

All external communications must reflect the Encyclis communication process with consistent use of brands and logos which will be managed by the European Communications Manager.

The management of media requests, responses and all other external company communications shall be the responsibility of the European Communications Manager.

Where identifiable as Encyclis, personnel using social media shall adhere to the social media guidelines.

All Encyclis personnel must respect and maintain the confidentiality of information relating to the company, its stakeholders, customers and other interested parties.

Encyclis will periodically issue reports on performance relating to: health & safety, environmental compliance, sustainability, operations and other aspects of the company.

Emergency Communications

During a declared emergency or crisis, communications must be in accordance with Encyclis’ crisis communications protocol.

Signed

Owen Michaelson
CEO

For and on behalf of the Encyclis Senior Management Team

Date: Jan 2025